CMNS251 Professional Report Writing : Essay Fountain


Report – Earthquake Preparedness

The problem the report is addressing

• The likelihood of an earthquake in the place for which you are making recommendations
• Preparedness of the family/landlord/employer/workplace for said earthquake
• Lay out the problem in detail with credible citations to back up EVERYTHING you claim as fact. If you don’t have at “minimum” 5 different sources, it is likely you do not have enough detail; some of this information will include what steps need to be taken to be prepared; any recommendations you make must be backed up by information that is in this section; details such as cost, materials, etc. that relate to the specific recommendation can be detailed and cited in the section where that “Solution Alternative” is described.

Data collection method and findings

• Provide one sentence in the introduction about your “inspection” of the relevant location
• At the end of the “problem” section or under a separate subheading provide a detailed, step-by-step description of what you did/looked at in your inspection. What you looked for should be backed up by information described and cited earlier in the problem section
• Describe what you found in your inspection: efficiencies (things that show preparedness) and deficiencies (thing that need to be fixed/dealt with)

Solution Alternative

• Provide two or three Solutions
• Use an indirect approach that starts from the simplest and cheapest to accomplish and moves to the most
difficult/expensive one to accomplish
• Recommend the one that is the most difficult/expensive because you want to be fully prepared, not just partly prepared

Conclusion and recommendation

• Mention that all the solutions are things that need to be done
• Recommend the last alternative and give reasons why this is the right one to choose (see above)
• Make a request depending on the circumstances (for you to proceed, for another specific person to proceed, and/or to be kept informed of the decision on your (recommendation) Don’t forget.




It is believed that earthquakes strikes with no forms of warning signs hence it is imperative that work-place is organised. Work-place should follow the acceptable safety standards and guidelines even-though as properly installed individually, the oriented plan should help safeguard the staffs in case of a disaster occurs. Earthquakes are indeed the most dangerous and deadly natural disaster that many people fear (Shohet et al., 2015). A magnitude of 6.4 depicted on the Richer-scale in the recent past was witnessed in Japan taking thirty minutes before midnight. Earthquakes often find many countries off-guard even for individual from Asian countries that are known world-wide for emergency preparedness since it even takes place when people are a sleep. Hence, the need for earthquakes preparedness is very imperative in the work-place.

Assessment of the work-place preparedness for earthquake disaster

Assessment of the work-place preparedness for earthquake disaster is very vital and should be carried out taking note of the following concerns:

Reliable and available emergency-response plan

Establishment of coordinated response plan


Is the firm having existing emergency-response plan?


This emergency-response plan should include things like protocol on what is to be carried out at the time of earthquake and after such events. It should provide details of emergency alert-systems that are likely to inform the staffs on which areas are safe in case such cases of earthquake (Shohet et al., 2015). Further, it should reveal plans to be carried out by the staffs as well as detailing meeting point areas in the building should the event become more disastrous.

The following should be included in the evacuation-plan:

  • conditions that require clearing
  • when it is ideal to protect at a spot
  • the systems for clearing among them exits just as courses
  • procedures for helping guests close by laborers in departure particularly those having incapacities

Does the organization have meeting all the time on fundamentals?

In as much as the work environment may have crisis ready frameworks just as crisis reaction plans, odds are that the representatives are probably going to overlook such things in the event of event of a tremor (Nikil & Anupa, 2018). Alarm, most importantly, comes in that they would shout and even rushed to the nearest leave that isn’t frequently the best and viable activity as they may wind up being harmed even murdered by the falling flotsam and jetsam.

It is subsequently of significance to complete ordinary seismic tremor drills to find out the workers would be prepared for any quake (Lindell et al., 2016). During such sort of action, the representatives are relied upon to lead the essential drop, hold also spread. Emergency preparedness systems as well ought to be tried in deciding how such work during a tremor.

During the time of tremor penetrates, the staff would too should be prepared on the most proficient method to get off hazardous locales in the work environment in the event of a quake.


Survival kit



Is there an endurance unit arranged?


In the event that a solid seismic tremor, there is regularly the capacity one could be caught inside the work environment. It is thus a proposal having a fundamental endurance pack for cataclysmic event which is made out of basic supplies if there should be an occurrence of crisis that one may go to at end of a quake.

Hazard hunt



How frequently does the organization conduct a hazard hunt?

Not frequently

The organization is supposed to highlight such items in the offices that may be hazardous as well as harmful to the stuff in case of an earthquake. Among the most commonly noted office hazards are:

  • bookshelves
  • hanging plants
  • tall shelves
  • light fixtures
  • heavy & tall lamps
  • air conditioners & windows

These objects tend to be the least stable in case of an earth tremor and hence needs to be frequently checked on the stability status and if possible minimal occupancy close to them avoided as much as possible. Those items that can be eliminated and the workplace still remain to be operational should as well be eliminated to enhance the safety of the occupants of the offices.

Safety of Documents



Is there a safe storage system for documents


There is expected to keep duplicates of significance records just as reports in a holder that is both waterproof and flame resistant.

The accessibility and wellbeing of protection arrangements, representative data, financial balance explanations nearby provider contacts among others

Better still the duplicates of such records should be put away in the cloud

The following is a rundown of the things that should be set prepared in anticipation of a quake in a working environment:

  1. First Aid Kit ought to be all around loaded generally with sterilizations just as wraps
  2. Preparation of adjusted crisis plans for people living with inabilities early enough
  • Fire quencher ought to be consistently revived (Feng et al., 2019)
  1. There ought to be water in sealed shut compartments which ought to be replaceable at interims of a half year
  2. Batteries ought to be kept in an enduring stock close by supplanting them routinely
  3. Special things including seven days’ supply of eyeglasses, camping beds, drugs just as covers that might be required on account of a tremor crisis.

Regardless of the power of tremor they have the capability of representing a test to people with handicaps (Egbelakin et al., 2018). Having one than an exit from working environment wheelchair available if there should be an occurrence of blockage of the essential exit during a catastrophe is therefore empowered


Going by the assessment conducted, it can be deduced that Olkasdai Logistics Company Ltd is not earthquake prepared depending on the information gathered. The company has not set in place the requisite mechanisms and strategies that are ideal in combating the effects of an earthquake in case of occurrence. It should hence consider incorporating some of the measures as have been shared above.



Egbelakin, T., Poshdar, M., Walsh, K. Q., Ingham, J., Johnston, D., Becker, J., … & Rasheed, E. (2018). Preparedness of small to medium-sized enterprises to earthquake disaster: Napier and Dunedin case studies. Bulletin of the New Zealand Society for Earthquake Engineering, 51(4), 171-182

Feng, Z., González, V. A., Amor, R., Spearpoint, M., Thomas, J., Sacks, R., … & Cabrera-Guerrero, G. (2019). An Immersive Virtual Reality Serious Game to Enhance Earthquake Behavioral Responses and Post-earthquake Evacuation Preparedness in Buildings. arXiv preprint arXiv:1905.11082

Lindell, M. K., Prater, C. S., Wu, H. C., Huang, S. K., Johnston, D. M., Becker, J. S., & Shiroshita, H. (2016). Immediate behavioural responses to earthquakes in Christchurch, New Zealand, and Hitachi, Japan. Disasters, 40(1), 85-111

Nikil, S., & Anupa, S. A. (2018, July). Development of Mobile Application to Assess and Enhance Earthquake Preparedness Level of Individuals and Community in India. In Sustainable Design and Construction for Geomaterials and Geostructures: Proceedings of the 5th GeoChina International Conference 2018–Civil Infrastructures Confronting Severe Weathers and Climate Changes: From Failure to Sustainability, held on July 23 to 25, 2018 in HangZhou, China (p. 197). Springer

Shohet, I. M., Levi, L. A. D. T., Levy, R., Salamon, A., Vilnay, O., Ornai, D., … & Levi, S. S. O. (2015). Analytical-Empirical Model for the Assessment of Earthquake Casualties and Injuries in a Major City in Israel–The Case of Tiberias. Contract, 3, 9618

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