The problem the report is addressing
• The likelihood of an earthquake in the place for which you are making recommendations
• Preparedness of the family/landlord/employer/workplace for said earthquake
• Lay out the problem in detail with credible citations to back up EVERYTHING you claim as fact. If you don’t have at “minimum” 5 different sources, it is likely you do not have enough detail; some of this information will include what steps need to be taken to be prepared; any recommendations you make must be backed up by information that is in this section; details such as cost, materials, etc. that relate to the specific recommendation can be detailed and cited in the section where that “Solution Alternative” is described.
Data collection method and findings
• Provide one sentence in the introduction about your “inspection” of the relevant location
• At the end of the “problem” section or under a separate subheading provide a detailed, step-by-step description of what you did/looked at in your inspection. What you looked for should be backed up by information described and cited earlier in the problem section
• Describe what you found in your inspection: efficiencies (things that show preparedness) and deficiencies (thing that need to be fixed/dealt with)
• Provide two or three Solutions
• Use an indirect approach that starts from the simplest and cheapest to accomplish and moves to the most
difficult/expensive one to accomplish
• Recommend the one that is the most difficult/expensive because you want to be fully prepared, not just partly prepared
Conclusion and recommendation
• Mention that all the solutions are things that need to be done
• Recommend the last alternative and give reasons why this is the right one to choose (see above)
• Make a request depending on the circumstances (for you to proceed, for another specific person to proceed, and/or to be kept informed of the decision on your (recommendation) Don’t forget.
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