SBM3302 Project Execution Planning And Management : Essay Fountain

Question:

The assignment is designed as an imaginary case study for students to practice procurement and risk management concepts.

The individual assignment has the following major deliverables:

1. Select a project at your target company

2. Provide background of the case project

3. Recommend the best project delivery method for your project based on the criteria that YOU think is most crucial to this project. Be mindful that the types of delivery methods that need to be evaluated are Design-Bid-Build, Design-Build and CM@Risk. You must document all your assumptions and rationale for the selection of the project delivery system.

4. Evaluate and recommend the best financial contract type for your project based on the criteria that YOU think are crucial to this project. The types of contract that need to be evaluated are Lump sum contract, Guaranteed Maximum Price Contract and Cost-Plus Fixed Fee Contract. All grading must be justified and explained.

5. Evaluate and recommend the best procurement method for your project based on the criteria that are crucial to this project. The types of procurement that need to be evaluated are Competitive, Negotiated and Best Value. All grading must be justified and explained.

6. Develop Risk Management Plan including Risk Register, Risk Quadrant Analysis, and risk mitigation plan.

 

Answer:

Project Title

Project Execution Planning and Management of Refurbishing Project by MICC Enterprise.

Introduction

Execution time of a project is the considered as the baseline while developing the document as well as governing the document of project operation as well as management. The Project Execution Plan (PEP) helps to establish the proper terms that are to be included for meeting the scope of the project and fulfil all the contractual requirements of a project. This PEP report helps to describe particular plan of a project strategically that helps to address all the effective methods as well as maximize the efficiency while executing a project (Kermanshachi et al. 2016). The specific actions of a project helps to comply the goals of a project and achieve the objectives of a project, clear the work scope as well  as fulfils all other critical responsibilities that are agreed in project contract. An execution plan also addresses the risk management plan of the project that includes the risks associated, all the mitigation plan that can be addressed and also evaluated the project proposal stage and the actions that are planned for a project execution. 

This project consists of Project Execution Plan for a refurbishing project that is to be conducted by the MICC Enterprise. The details of the project is elaborated in the next section of the project as the overview of the project. This project also states the best delivery method that MICC enterprise can adopt for delivering the refurbishing project successfully. This project also states the best financial type of contract that can be implemented for completing the project successfully. The best procurement method is also suggested for the MICC Enterprise that addressed all the criteria of the project and accomplish the objective of the project. The risk that are associated with the project is also stated in this report along with the risk mitigation plan needed to be implemented in the project.

 

Overview of the project 

The project that is considered for this particular report is refurbishing project of removing the sandstones from the external surface of NIM main building. This project is actually being established to keep the safety concern in mind and refurbishing the main building of NIM to enhance the strength of the building. The contract that has been signed with MICC stated that the enterprise has eight months for completing the project from the date of signing. For making the project successful, the first decision that is to be made is dividing the external plot given into different working zones. The plot can be divided in to 14 working fronts having 2000 in each plot. The internal surface that was given to MICC was of 24,400 that can be further divided in to another 14 working fronts having 1743 in each plot. For removing the sandstones, the method that can be used by MICC is scaffolding it can be planned can 2000 scaffolding is enough for completing the project successfully.

Review meeting can be done after one month completion of the work with the administration of NIM. In the review meeting, the progress of the project can be discussed and work that is yet to be completed should also be discussed so that there is no lag at the end of completing the project. As interior work is independent from the exterior work of painting as well as scaffolding, both the works can be done simultaneously and progress should be noted. There should be proper planning process that is to be carried out for this project to finish the project in 8 months tenure (Lin et al. 2016). All through the planning process, there should be clear management so that they can complete the project on time. There should be proper project schedule and cost control included in the project. The project should have a project delivery method that will help MICC to complete the project without any delay. The next section of the report will state the best deliver method that can be implemented in the project for successful completion of project.

 

Best Project Delivery method for the project

Project Charter

GENERAL PROJECT INFORMATION

Project Name:

Clearing sandstone and refurbishing the exterior wall and painting the wall.

Project Sponsor:

NIM Administration

Organizational Unit:

Construction Department

Process Impacted:

The construction process is impacted while carrying out this project.

Expected Start Date:

Expected start date of the project is 15th April, 2019

Expected Completion Date:

Expected Completion date of the project is 15th, December 2019.

Expected Savings:

Expected savings of the project $100,000

Estimated Costs:

The estimated cost of the project is $450,000

 

PROBLEM, ISSUE, GOALS, OBJECTIVES, DELIVERABLES

Problem or Issue:

The problem that might occur while carrying out not completing the project within the time schedule.

Purpose of Project:

The main propose of the project is to conduct a project of clearing the sandstones in the exterior of main building of NIM and refurbishing the wall of the main building and painting the walls.

Business Case:

Refurbishing project of NIM building by MICC Enterprise.

Goals/Metrics:

The main goal is to complete the project within the time schedule and cost scheduled for the project.

PROJECT SCOPE & SCHEDULE

Within Scope

Scope of the project is refurbish the main building of NIM building. Painting the walls with in the time scheduled is within the scope of the project.

Outside of Scope

Any accident or risk that might occur in the project is outside the scope of the project.

PROJECT RESOURCES & COSTS

Project Team

Construction team of MICC is included in the project.

Support Resources

The resources needed are paints, brushes, brooms, raw materials, and machines.

PROJECT RISKS, CONSTRAINTS, ASSUMPTIONS

Risks:

The project might not be completed within the scheduled time and scheduled budget for the project.

Project Schedule

Task Name

Duration

Start

Finish

Predecessors

Refurbishing Project

111 days

Mon 15/04/19

Mon 16/09/19

 

   Project Initiation

27 days

Mon 15/04/19

Tue 21/05/19

 

      Meeting with stakeholders

2 days

Mon 15/04/19

Tue 16/04/19

 

      Collecting Information

5 days

Wed 17/04/19

Tue 23/04/19

2

      Visiting Site

8 days

Wed 24/04/19

Fri 3/05/19

3

      Finalizing the Document

12 days

Mon 6/05/19

Tue 21/05/19

4

      Project Sign In

0 days

Tue 21/05/19

Tue 21/05/19

5

   Development Phase

4 days

Wed 22/05/19

Mon 27/05/19

 

      Meeting with contractors

2 days

Wed 22/05/19

Thu 23/05/19

6

      Allocating work to contractors

2 days

Fri 24/05/19

Mon 27/05/19

8

   Implementing Phase

100 days

Fri 19/04/19

Thu 5/09/19

 

      Erection of Scaffolding

10 days

Fri 19/04/19

Thu 2/05/19

2SS+4 days

      Removal of stone

10 days

Fri 3/05/19

Thu 16/05/19

11

      Removal of Plaster

8 days

Fri 17/05/19

Tue 28/05/19

12

      Plaster Meshing

15 days

Fri 31/05/19

Thu 20/06/19

13FS+2 days

      Coating with Plaster

15 days

Thu 27/06/19

Wed 17/07/19

14FS+4 days

      Removal of Scaffolding

6 days

Thu 18/07/19

Thu 25/07/19

15

      Primer of paint

15 days

Fri 26/07/19

Thu 15/08/19

16

      Final Paint Coating

15 days

Fri 16/08/19

Thu 5/09/19

17

   Project Closure

7 days

Fri 6/09/19

Mon 16/09/19

 

      Monitoring the site

6 days

Fri 6/09/19

Fri 13/09/19

18

      Making the payment

1 day

Mon 16/09/19

Mon 16/09/19

20

      Project Sign Off

0 days

Mon 16/09/19

Mon 16/09/19

21

Design-Bid-Build- The main and the only reason for hiring a contractor that includes design-bid-process is completing the project with lowest construction price. With DBB delivery, the traditional method for delivering a project is carried out along with having a difference between the construction process and design process. DBB project hires an architect first for creating the documents with design. An architect first develops the project cost and the project schedule, and after the design being completed Request for Bids is conducted. The contractors then evaluate the documents and gives the price for the work.

Construction Manager at Risk- This project delivery method is a different type of delivery method. In this particular project, the owner of the project appoints the construction manager who will be responsible for the project (Benedetto and Germanà 2016). The manager of the project is selected having quality, proven track records, or should have detailed approach of project and should meet the schedule of the project. The Construction manager mainly provides items that includes project budget, cost estimating on construction and the project schedule.

 

Design-Build delivery method- In this method, the owner hires a company of a particular team in a contract who will be responsible for completing the given project. The construction project is to be delivered by the team or the company with the given period of time. The team itself is responsible for designing as well as construction and the prices are kept to minimum.

Criteria

Total Weight

Project Delivery Method

 

 

Dbb

Db

Construction

Manager at Risk

Score

Weight

Score

Weight

Score

Weight

Speed of project Delivery

45

4

150

6

500

8

200

Communication

20

4

150

3

450

8

150

Control on Cost

20

7

100

5

200

8

100

Working with Subcontracts

15

7

50

5

100

5

50

Total

100

 

450

8

1250

 

500

 
Recommended delivery method: The delivery method that suits best the taken case study is the Design build delivery method as its score is 1250 in the chart above. Contract is given to MICC Enterprise for delivering the project. As this method provides ability in delivering project in a package, the administration of NIM gives the package project to MICC for conducting the project.

Best Financial Contract Type for the project

Lump Sum Project Contract Type: This project mainly deals with the activities related to construction and this financial contract regulates the agreement of the total price that was fixed.

This Lump sum contracts are mostly used in the situations that has clear scope as well as define the schedule of the project that is accepted as well as negotiated. This contract is used where the scpe of the project is well defined and all the tenders are sought out with significant changes that are included in the requirements. The contractor is able to get the exact price and the work that is asked for the project.

Cost Plus Contracts: The contract having cost plus includes the actual cost, purchase cost and all other expenses that are included in the construction work (Liang and O’brien 2016). In cost plus contract project types, some particular amount of money is to be kept before starting the negotiation. The amount includes cost of raw material, and the labour cost that includes operation cost and the profit of the contractor. The cost that is included is the direct cost and the indirect cost.

Guaranteed Maximum Price: This is a type of contract that include legal agreements of maximum price for which an organization will pay for certain type of project. The contractor for example in a homebuilder provides the actual cost that includes fixed fee and the maximum amount that is needed.

Criteria

Total Weight

Project Delivery Method

 

 

Lump Sum Project Contract Type

Cost Plus Contracts

Guaranteed Maximum Price

Score

Weight

Score

Weight

Score

Weight

Speed of project Delivery

50

5

100

4

100

8

200

Communication

20

5

250

3

250

8

250

Control on Cost

20

6

200

5

100

8

200

Working with Subcontracts

10

4

100

5

50

5

100

Total

100

 

650

8

500

 

750

 
Recommendation:

The maximum score for the contract type is guaranteed maximum price that is 750. In this project, the owner need to provide the minimum costs that are included in the project.

 

Best procurement Method 

Competitive procurement method: The competitive method of procurement mainly involves opening of all the processes in bid and include the tender for obtaining bets value (Gerçek et al. 2017). The competitive procurement mainly involves the buyer to receive the bids from the sellers as well as vendors and then evaluate the bids before to choose a particular supplier. In this competitive method, the company that provide goods or services can bid or can give proposal for the project. This creates high competition in the market.

Negotiated procurement method: The negotiated procurement is basically a method that is used for selecting a contractor without having formal advertising and having formal competition for the price (Nicholas and Steyn 2017). All rules and regulations that are involved in employing the method of negotiation mainly specifies the contractor selection which is the best advantage that is provided by the government.

Best Value procurement method: In this method of procurement, all the other factors excluding the price are taken into account. The factors that are taken are quality and the expertise for selecting the contractor or the vendor for doing the project.

In this method the procured value of goods or the services are compared as cost and as project benefit. All the vendors are researched in this type of procurement method.

Criteria

Total Weight

Project Delivery Method

 

 

Competitive procurement

Negotiated procurement

Best Value procurement

Score

Weight

Score

Weight

Score

Weight

Speed of project Delivery

50

5

200

4

100

8

200

Control on Cost

25

6

200

5

100

8

200

Working with Subcontracts

25

4

150

5

50

5

200

Total

100

 

550

8

250

 

600

 

Recommendation: The procurement method that is recommended for this project is best value procurement method. This procurement method selects the best vendor among all the vendors and selects one among themselves.

Risk Management Plan

Risk Register

Risk Name

Risk Probability

Impact on the Project

Consequences

Risk Response

Labour Shortage

Medium

Low impact of the project

Work process may get slow

Some other labour might be included

Availability of raw materials

High

High impact on the project

Work might not start

Materials should be bought at high cost

Issues with sub-contractors

Low

Medium impact on the project

Work will not stop but might slow down

Settle the issue

Natural Disasters

Medium

High impact on the project

Work process will totally stop

Nothing can be done.

Risk mitigation plan:

There are many risk mitigation plan that are to be involved in a project.

  1. The projects should be divided into many sub tasks and monitoring should be done so that all the sub-tasks are done on time.
  2. They should have extra fund available at the time of emergency.

Conclusion

From the report elaborated above, it can be concluded that project planning and management is an important part in carrying out a project. There are many key participants that are included in a project and the key participants work under project manager. The PEP for a project is to be approved by management of the company before starting the project or applying to it. This is considered as a live document and is to be updated along with all the present as well as future project that includes plans for carrying out a project and procedures included.

The PEP (Project Execution Plan) is considered as an important document that are usually used by different parties such as the evaluator of the client, estimator, the project planner or the project manager. The document including the PEP mainly covers many detailed data of all the activities that are to be performed for executing a project.

This project has detailed the PEP of the refurbishing project that includes clearing the sandstone in the exterior of the NIM main building as well as painting and refurbishing the exterior wall of the building for safety cause. Detailed project delivery method is explained in this project stating the project successful completion. The project needs a financial contract for completing the project and the contract type of the project has also been explained in this report stating the best financial contract that the project needs. Procurement method is stated as the non-competitive method that contains all the procuring entity including the goods and the services from a single provider. The procurement method used in this project is discussed elaborately in this project. All these method and management strategies should be used by MICC Enterprise to complete the refurbishing project successfully.

 

Bibliography

Abdi, A., Taghipour, S. and Khamooshi, H., 2018. Corrigendum to “A model to control environmental performance of project execution process based on greenhouse gas emissions using earned value management”[Int. J. Proj. Manag. 36 (3)(April 2018) 397-413]. International Journal of Project Management, 36(8), pp.1047-1049.

Ahmed, A., 2016. Software project management: A process-driven approach. Auerbach Publications.

Ameri, A. and Awad, T.Z., 2016. The Roles of the Project Management Office In The Execution of the Organizations Strategic Plan.

Andersen, E.S., 2016. Do project managers have different perspectives on project management?. International Journal of Project Management, 34(1), pp.58-65.

Bahi, M., El-Anwar, O. and Marzouk, M., 2016. Identifying the Optimal Execution Plan for Slum Infrastructure Upgrading Projects. In Construction Research Congress 2016 (pp. 2070-2078).

Brooks, B.D. and Lindner, H., 2018, September. Post-Construction ILI Execution Planning Guidelines for Pipeline Quality Verification. In 2018 12th International Pipeline Conference . American Society of Mechanical Engineers.

Cavka, H.B., Staub-French, S. and Poirier, E.A., 2017. Developing owner information requirements for BIM-enabled project delivery and asset management. Automation in construction, 83, pp.169-183.

Di Benedetto, G. and Germanà, M.L., 2016. Architecture of Culotta & Leone for the Historic Centre of Cefalù: plan, project, execution. TECHNE-Journal of Technology for Architecture and Environment, (12), pp.152-159.

Gerçek, B., Tokdemir, O.B., ?lal, M.E. and Günayd?n, H.M., 2017. BIM execution process of construction companies for building projects.

Kermanshachi, S., Dao, B., Shane, J. and Anderson, S., 2016. An empirical study into identifying project complexity management strategies. Procedia Engineering, 145, pp.603-610.

Liang, X. and O’brien, W.J., 2016. Analysis of the Criticality and Frequency of Alignment Elements in Project Execution Plans. In Construction Research Congress 2016 (pp. 140-149).

Lin, Y.C., Chen, Y.P., Huang, W.T. and Hong, C.C., 2016. Developing the Framework of BIM Execution Plan for Facility Management. Journal of Buildings, 6(1).

Lutchman, C., 2016. Project Execution: A Practical Approach to Industrial and Commercial Project Management. CRC Press.

McArthur, J.J. and Sun, X., 2015. Best practices for BIM Execution Plan development for a Public–Private Partnership Design-Build-Finance-Operate-Maintain Project. WIT Transactions on the Built Environment, 149, pp.119-130.

Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and technology. Routledge.

Ward, G., 2016. The Project Manager’s Guide to Purchasing: Contracting for Goods and Services. Routledge.

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