First, we’ll take you through the Microsoft Office Button, he Quick Access Toolbar, Ribbons, Tabs and Groups – to familiarize you with these common features. Then we’ll show you some of the unique Ribbons, Tabs and Groups of each application. If you have 2007 Office installed on your computer here are a couple of hints on how we’ll proceed. To open an application, Double click quickly on the application icon (Word, PowerPoint, Excel, etc. ) on the Windows desktop. Or, click the Start button, in the lower left corner of the screen, then click All Programs, move the cursor over Microsoft Office and select the application you desire.
In this tutorial, when we indicate that you need to click a mouse button, it will mean to click the left mouse button – unless we indicate that you should click the right mouse button. So, always move the cursor over the “place” we indicate and “click left” unless we tell you otherwise. The Microsoft Office Button We’ll use Microsoft Word 2007 for our initial illustrations of Ribbon, Tab and Group examples. The first thing you’ll notice, when you open a 2007 Office application is that there is no longer a File choice in the Menu Bar.
The arrow above points to the Microsoft Office Button – which replaces File. As you move your cursor over the ight) will appear. Click the Microsoft Office button. Microsott Ottlce Button a preview image (image on When you click the Microsoft Office button, it will turn orange and a “File like” menu will appear (similar to the image on the right). You’ll notice that you now have little images for choices and that some of them have little arrows pointing to the right. These arrows indicate that there are additional choices for a selection.
We’ll show you one of these on the next page. On the right side of the Microsoft Office Button menu screen you will see your most recently used files – Recent Documents (see arrow above on right). Each Microsoft Office Button menu is tailored to its Office application (Word, Excel, PowerPoint, etc). Move your cursor over the arrow to the right ot the Print button (1 ),a menu ot print choices will appear on the right – under Preview and print the document ( 2. ) (image on right). Click Print ( 3. ) at the top of the Menu. A standard Print Menu screen will appear.
It is suggested that you spend a few minutes clicking the various choices in the Microsoft Office Button menu screen to familiarize yourself with what they do. If you look at the bottom of the Microsoft Office Button menu screen you will see two uttons. Since we’re using Word, the buttons indicate Word Options and Exit Word. The buttons change with each application (e. g. PowerPoint will indicate PowerPoint Options). When you click the Word Options button the image below will appear. Notice, on the left side of the menu screen there are a number of choices (e. g. Personalize, Display, Proofing, etc. . when you click a choice on the left side of the screen, the options for that choice appear on the right. Take a few minutes and move through these choices to familiarize yourself with this menu screen. You will see that Microsoft has placed lot of resources that were under File-Tools-options, in previous versions of Office, in this menu. The last choice – Resources – furnishes a lot of online resources for the application which you are using. We click ed the Microsott Word Resources text lin an image below appeared. Notice all of the useful online resources available to you.
Quick Access Toolbar In the upper left corner – to the right of the Microsoft Office Button – you will see an area called the Quick Access Toolbar (image on left). This area is quite handy as it currently contains several of the most used buttons in Office applications – Save, Undo, Redo, Print and Print Preview. You can customize this toolbar by adding and removing as many Quick Access button choices as you desire. In the Quick Access Toolbar (on the left) you can see we added the Insert Picture button – since we are using it a lot for this tutorial.
To add this button to the toolbar we first clicked the Insert Tab and then RIGHT clicked the Insert Picture button. One of the choices was Add to Quick Access Toolbar. When we clicked this choice the Insert Picture button was added. You can add any button you choose by doing this. To remove buttons from the Quick Access Toolbar Just RIGHT click on the button you esire to remove and choose Remove from Quick Access Toolbar. Ribbons This is the new term you hear a lot about in 2007 Office. Ribbons stretch across the top of your application screen with features to assist you as you click the Ribbon Tabs.
To us, Tabs and Ribbons are the same. It like unreeling holiday ribbon from a spool and seeing new images on the ribbon – very cool! So, we’ll cover Tabs/Ribbons in great detail. Tabs Below the Microsoft Office Button and Quick Access Toolbar we see a series of Tabs/ Ribbons. Tabs are similar to the Drop Down Menu choices in previous versions of Office. The Tabs are, logically, a bit different for each 2007 Office application to assist you with the most common features of that application. All the 2007 Office applications begin with the Home tab.
The Home Tab/Ribbon tor Word 2007 looks like the image below. The Home Tab/Ribbon for PowerPoint 2007 looks like the image below. The Home Tab/Ribbon for Excel 2007 looks like the Image below. The Home Tab/Ribbon for Access 2007 looks like the Image below. You’ll quickly notice that the Home Tab/Ribbon for each application shows the Clipboard as the left “Group” (except in Access) In Word and Excel, the Font Tab/ Ribbon is to the right, but in PowerPoint, because working with slides is paramount, the Slides Tab/Ribbon comes next.
If you have 2007 Office installed on your computer, open these four applications and take a few minutes looking at each application’s Home Tab/Ribbon. Notice, the Tabs to the right of the Home Tab/Ribbon are tailored to each application. We’ll work a bit with this in a little while. Groups In the image below, the arrows point to a new topic – Groups. Clipboard Editing Font Paragraph Styles Clipboard Group The Tab/Ribbon bar images (in this tutorial) are hard to read, so we’ve placed arrows in the image above) tor the Groups in the Word Home Tab/Ribbon.
Again, the Tabs/ Ribbons, and Groups,will vary depending on the application you’re using. Let’s look a bit at the Groups in Word. The first Group on the Word Home Tab is Clipboard. To open a Group you move your cursor over the little down pointing arrow in the lower right corner of a group. This arrow is enlarged in the image below. When you click this arrow the image on the right appears. Notice that the Clipboard appears on the left side of your screen and shows any text or images youVe copied. To close this group, click the “X” in the upper right corner of the Group.
Notice, in the Font Group area (above), you have the most used Font features. However, if you desire all of the font features, Just click the Open Group arrow to the right of Font. An old friend – the Font menu screen appears (when you click the Open Group arrow). You’ll see this a lot as your learn more about 2007 Office. Many of the “tried and true” menu screens will appear in logical places. Select Text Mini Toolbar When you’re working with text and fonts a really ingenious “new thing” occurs as you highlight text – a Select Text Mini Toolbar appears!
In the image on the right we highlighted – Highlight Text. When we paused the cursor over the highlight, a “shadow like” toolbar appeared. When we move our cursor over the toolbar, it is ready for us to use it to modify our text. This is really handy as many ot text tormatting teatures are in the try this, be patient, it sometimes takes a few tries. ini oo ar. The tlrst time you Notice in the Paragraph Group area (left) you again have the most used Paragraph features.
However, if you desire all of the paragraph features, Just click the Open Group arrow to the right of Paragraph. The Paragraph menu screen appears when you click the Open Group arrow to the right of the Paragraph Group. You should now have a “feel” for how the Tabs/ Ribbons and Groups work together to assist you. Hang on! The next Group on the Word Home Tab/Ribbon is Styles. If you go back to Page 6 and glance at the Word, PowerPoint and Excel Home Tabs, you’ll see that the right portion of a Tab is where the application selections change to fit the application.
In Word you can now select a style from the Styles Group (image below). If you click the More arrow in the lower right corner of the Styles group, you will see additional choices. When you click the More arrow you will see an image similar to the one below. Notice that we are in Times New Roman – Normal. On the next page we’ll show you one of the really, really neat new features in 2007 Office. Fasten your seatbelts! We’re going to highlight this paragraph (when we have finished typing it). Then we’re going to open the Styles Group.
When the Group is open we’ll move our cursor over the choices, and as we do, you’ll see, in the images below, that the entire paragraph changes to that Style! We selected Sty Look le. And another…… Other Tabs/Ribbons – the text now appears! When you move to the other Tabs/Ribbons, you’ll notice that they contain their own Groups – associated with that Tab. The Insert Tab/Ribbon (below) has logical “things” that you would insert into a document – Shapes, Pages, Tables, Illustrations, Links, Headers/Footers, Text and Symbols.
Again, depending on your choices, many selections allow you to “preview’ what youVe highlighted – similar to the two illustrations above. It is suggested that you click the Tabs/Ribbons in each application you’ll be using to get a “feel” for them. The Page Layout Tab/Ribbon also has logical selections – Themes, Page Setup, Page Background, Paragraph and Arrange. The References Tab/Ribbon will really come in handy for those publishing long documents, articles or books – Table of Contents, Footnotes, Citations & Bibliography, Captions, Index, and Table of Authorities.
The Mailings Tab/Ribbon lets you work with Envelops, Labels, Mail Merge, Fields and Preview. It includes Create, Start Mail Merge, Write and Insert Fields, Preview Results and Finish. The Review Tab/Ribbon has the Proofing Tools, Comments, Tracking, Changes, Compare and Protect features. The View Tab [Ribbon allows you to change the document Views, do now ide, Zoom and arrange your Windows. This gives you a “feel” for how the Tabs/Ribbons work in Word 2007. Again, it would be prudent to look at the other 2007 Office applications you will be using – to get a similar sense for these new features.
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